Chapter I General Provisions
Article 1 The University has formulated these regulations in order to create and maintain a better learning environment, to help students be more diligent, rigorous, pragmatic, and innovative, to conduct strict exam management, to make exam disciplines more robust and to further standardize exam procedures according to the Higher Education Law of the People's Republic of China, Management Regulations Students in Colleges and Universities (Order 21 of the Ministry of Education) and the Measures for Handling Violations of the National Education Examination (Order 33 of the Ministry of Education).
Article 2 Final Examination is an important means of testing students' learning outcomes. Its purpose is to guide and urge students to systematically review and consolidate their knowledge and skills they have learned, to test their understanding and application ability of knowledge they have learned, to mobilize their initiative and enthusiasm in learning, and to develop their innovative spirit and thinking.
Article 3 Final Examination is an important method and essential content in teaching management and evaluation. It should adhere to the principles of fairness, honesty, and rigor. All courses belonging to the Programme Specification should be subject to assessment, internship, curriculum design, graduation design, graduation thesis and other practical teaching links.
Final examinations are arranged at the end of each semester. The public courses are uniformly organized and arranged by the Academic Affairs Office, and the professional courses are arranged by the corresponding secondary schools. The examination period last for two weeks.
The public course exams will be arranged in the first week and the progressional course exams will be arranged in the second week. Before the final examinations, the Academic Affairs Office will make the Examination Handbook for Students and publish the announcement. This Examination Handbook for Students indicates the examination time and place and students who are eligible to take the examinations for each course. After the Examination Handbook for Students is released, the counselor will hold a meeting for students where they will be informed on to the proper conduct of final examinations, the exam time, and the place arrangement for students during final exams. Students will be requested to bring their ID cards, student ID cards and exam tickets to take the final exams at the specified time.
The exam rooms are arranged in multimedia classrooms of the University. Based on the number of students, different exam rooms are arranged, including small rooms (64-104 seats), medium rooms (143 or 159 seats) and large rooms (208 or 272 seats). During the final exam, there is one-desk distance between every student. The Academic Affairs Office is responsible for checking the correct arrangement of each exam room.
Chapter II The Requirements for the Examination Proposition
Article 4 The exam papers should be formulated according to the corresponding Course Specification Document (CSD), covering required knowledge points.
Article 5 The exam papers should focus on checking students’ understandings of basic knowledge and theories and their ability to analyze and solve problems, to inspire students' innovative thinking and to develop students' innovative ability.
Article 6 Different types of examination items (Multiple-Choice Questions, Calculation Questions, Essay Questions, etc.) should be available in appropriate proportion. The practical teaching and learning courses and highly practice or skills driven courses should focus on the assessment of students' practical knowledge and skills. Some of the final examinations for practical courses can only test operational skills and application abilities without a written examination.
Article 7 The questions of the final exam papers should be accurate, clear, and concise. They should distinguish different levels/capacities of students, with appropriate ratios to demonstrate the progression of difficulties of questions on the papers.
Article 8 Public basic courses, including Ideological and Political Theory, College English, Fundamentals of Computer Science, Advanced Computer Language and Higher Mathematics, should be set and marked uniformly by teachers according to the relevant CSD.
Article 9 When setting questions of the final exam papers, scoring criteria or score evaluation principles should be formulated synchronously.
Article 10 Final Exam papers must be examined and signed by the leader of the course undertaking unit (corresponding secondary schools or departments).
Article 11 Teacher should not provide students with information about final exam papers in order to prevent the leaking of exam questions. To improve the quality of the exam questions, relevant secondary schools and departments should gradually develop and improve the examination database.
Chapter III Printing and Management of Examination Papers
Article 12 The final examination papers (including make-up examination papers) are requested to use customized examination paper sheet as defined by JXUT.
Article 13 Final Examination papers will be prepared by offset printing or photocopying. The final exam papers will be drafted on the computer and the font and size will conform to relevant common standards of JXUT with unified characters in a neat and clean way.
Article 14 The teacher should submit the question papers to the corresponding secondary schools or departments at least 15 days before the final examination. The corresponding secondary schools or departments are responsible for collecting, reviewing, endorsing, and sending the questions papers to the University Printing Office to prepare the examination papers.
Article 15 According to the requirements of the Academic Affairs Office, the secondary schools and departments are responsible for printing the students’ seating chart of each examination room. The students’ seating charts should be pasted on the cover of the specified file bags, in which the exam question papers should be enclosed. All exam materials mentioned above should be kept securely by the specified personnel (usually the Teaching Affairs Secretary of the secondary schools or department). The exam invigilators should arrive at the designated place at least half an hour before the exams to collect the exam materials.
Article 16 The examination papers must be stored securely and should not be disclosed before the exam. For fraud and other dereliction of duty in the proposition, examination, preparation and storage of the examination paper, corresponding disciplinary sanctions (Academic Misconducts) will be adopted by JXUT to the relevant party.
Article 17 After the examination, the corresponding secondary schools or departments should properly keep the exam scripts, which should not be destroyed when the examinees are still registered at the University or within three years after they have graduated.
(Note: During COVID-19, the University only carried out remote online teaching. However, final exams were undertaken by students in person when they were able to go back to the University. This arrangement will not delay graduation for any students.)
Chapter IV The Examination and Approval of the Examination Qualification
Article 18 According to the Measures for the Evaluation and Record of Student Achievements of Jiangxi University of Technology, students who have a score of general performance (which includes performance in class and assigned work and the percentage of each component is determined by the relevant course teacher) of less than 60 points will be disqualified from taking the final examination.
Article 19 Any student who has been disqualified from taking the final examination will be informed by the course teacher during the last class of the academic year. Relevant secondary schools will also publish a list of students who have been disqualified to take the final examinations ahead of final examination period and will report the list to the Academic Affairs Office.
Chapter V Determination of the Assessment Methods
Article 20 The assessment methods are divided into two kinds: final examination and performance evaluation. Different assessment methods will be adopted for different courses. All kinds of assessment should emphasize the development of application ability and hands-on ability of the students.
1. Performance evaluation should include paper, oral test, face-to-face interview, conclusion and feedback for study, physical fitness test, presentation on skills and assessed work.
2. The final examination can be carried out in various ways: ①open-book examination; ②closed-book examination; ③a combination of open-book examination and closed-book examination; ④a combination of open-book examination, closed-book examination and practical operation; ⑤oral test; ⑥face-to-face interview; ⑦conclusion of learning or papers.
3. The courses with more practical hours can separately test the students’ practical application ability and hands-on ability or assess students’ course works instead of final examination.
Chapter VI The Evaluation and Management of Score
Article 21 Anonymity of Submissions
Each school organizes corresponding course teachers to review the exam papers or thesis. The University has a Teaching Supervision Office that reviews the students’ results and samples exam papers to ensure fairness is maintained (The reviewing work includes ensuring that the grade on the exam answer paper matches the grade entered the system, whether the questions of the exam paper are reasonable, whether the calculation of the score of the paper is correct, whether the teacher's marking is fair, etc.).
Students undertake the exams using their real name and the exam results correspond to individual the students. The results are recorded in the scoreboard and then are uploaded and stored in the system. To ensure fairness, the name and identity sections of the exam papers are concealed during the reviewing and marking process, so that the markers will not be able to recognize whose exam paper they are reviewing and marking.
Anonymity of submission and the related quality assurance of marking/grading will be enhanced by the introduction of an external moderation process as part of JXUT’s compliance with UK quality assurance standards.
Principles of Score Evaluation
Course teachers are required to abide by the scoring criteria seriously and strictly. Score evaluation should be careful, meticulous, and fair. All scores should be given in an objective way without the teachers’ personal biasness. Course teachers should avoid giving higher scores to students for unjustifiable acts such as because the student gets along well with teachers, because they have made a good impression on teachers, etc.
Article 22 Score Assessment and Grading
The assessment of course achievement is marked using the 100-point grading way or the 5-level grading way. In 5-level grading way, the scores are graded as Excellent, Good, Medium, Weak or Fail. The conversion relationship between 100-point grading way and 5-level grading way is as follows:
100-point grading way |
90-100 |
80-89 |
70-79 |
60-69 |
Below 60 |
5-level grading way |
Excellent |
Well Perform |
Average |
Below Average |
Fail |
Article 23 Assessment criteria of each course are formulated before the final exam and course teachers mark exam papers according to these criteria. When marking students’ exam papers or other assignments, course teachers are allowed to add extra points or give higher marks if the students’ answers are innovative according to the criteria, but the final points of each question are not allowed to exceed the defined maximum score.
Article 24 The determination of the comprehensive/final score of a course will have higher proportion on the result of the final examination and can appropriately refer to the general performance (including attendance, performance in class, assignments, mid-term exam, etc., the percentage of each component is determined by specific course teacher).
In principle, the proportion of the score of general performance within the final comprehensive score should not exceed 30% (the exact distribution of each portion shall be determined according to the assessment type of the course, which will be written in CSD documents), and the histogram of the students results of the final examination should be in normal distribution. (For more information about assessment standards for score of general performance, please refer to 5.14 Measures for Evaluation and Recording of Students’ General Performance Scores at JXUT.)
Article 25 The courses with higher proportion of practical teaching hours can separately test the students’ practical application ability and hands-on ability or assess students’ personal works as final examination and take the above as the main outcomes for evaluating the course results.
Article 26 Course teachers must mark the final examination scripts and submit the grade of the final examinations via the system within one week after the end of the final examination. Submitted grades will be made to the Academic Affairs Office for final general check (distribution, error, etc.).
Article 27 Once the final examination grades have been published, students will be able to check their final grades on the University’s website. Students will be able to receive feedback and comments at the end of each semester when the course teacher evaluates and submits the learning status of the students in the educational administration system.
Article 28 The grades of the students' final examination will be managed by the corresponding secondary schools or departments of the University. The final grades will be stored securely and will not be altered. Students who have objections to their final results and require the verification of their results must enquire at the beginning of the following semester, according to the requirements of the performance inspection notice issued by the University.
Article 29 After the examination papers are marked and the results are input, students can log on the system after two weeks to check their results of the corresponding courses. The results only show the students' grades, but after the examination, the teacher will evaluate the students' learning in the educational administration system, and the evaluation report will be fed back to the students.
In the first month at the beginning of each semester, the University organizes students to check the results of the last semester. If students have questions about the results, they can appeal to the teachers who recorded their scores in the system, and the teachers will submit the application for result verification. If the results are wrongfully recorded, the relevant results will be revised and recognized. Upon verification, if it is determined that the final grades of the students should be corrected, it will be approved by the Director of Academic Affairs Office. The revised grade will be entered in the original report card and the Educational Affairs Administration System.
Chapter VII Final Examination Conduct
Article 30 Requirements for Invigilators
1. The exam invigilators must enter the examination room 20 minutes in advance of the exam start time.
2. The invigilators should instruct students to put their belongings and learning materials that are not allowed during the final examinations at the designated area, guide students to their designated seats, read the examination conduct instructions, and check students’ student ID cards, national ID cards and other relevant documents to ensure that the student is the person whose photograph appears on their ID.
3. Invigilators should hand out and collect exam papers on time and should not allow more or less time to students than specified on the exam paper.
4. Invigilators must be always present in the examination room and give all their attention to conducting the examination properly. Invigilators should not read books, read newspapers, chat, receive phone calls, or do any thing that is not relevant to their invigilation duties. When students raise query about the questions of the exam papers, invigilators should not make any comments or explains. When students report that the printing is unclear or the papers are incomplete, invigilator must refer the matter to the mobile inspector at once.
5. Invigilators have the right to collect the students’ examination papers if students are caught breaking the exam guidance. Students who are guilty of exam misconduct will be asked to leave the examination room and will be asked to sign the disciplinary column in the "Examination Record Form".
6. The invigilators should accurately fill in the Examination Record Form after the end of the final examination and enclose the form in the corresponding examination paper bag. In case of an exam misconduct, the invigilator should submit the copy of the Examination Record Form and the disciplinary evidence to the Academic Affairs Office after the end of the final examination.
7. Once the examination is over, the invigilators should carefully collect all the final examination papers before the students are permitted to leave the exam room. Once the exam answer sheets have been counted carefully, they must be handed back to the corresponding secondary schools or departments in person.
8. Corresponding secondary schools or departments are responsible for arranging the mobile inspectors of the examination. The University Mobile Inspection Group formed by the Academic Affairs Office and the Supervision Office is responsible for inspecting all the examination rooms during the exams. After each examination, the mobile inspectors should carefully fill in the Inspection Record Form and submit them to the Academic Affairs Office.
9. All secondary schools will provide a list of teachers, who can participate in the final exam invigilation, to Academic Affairs Office. Then Academic Affairs Office will arrange corresponding invigilators according to the list and the ratio of invigilators to students in each exam room shall not be less than 1:30, which is set according to the invigilation standard of China’s national exams, such as NCEE/Gaokao, CET-4, Postgraduate Entrance Exam, etc. At least, one exam room shall be arranged two invigilators.
10. The Academic Affairs Office will make a Handbook for Invigilators, in which there are invigilators’ names, exam times and rooms, etc. In order to ensure exam fairness, the information of invigilators will not be disclosed in advance or published on the online platform, so as to to avoid contacts between students and invigilators before the exam. And Academic Affairs Office would organize a invigilators’ training meeting before the exam and give the Handbook for Invigilators to each invigilator at the meeting.
11. Director or deputy director of Academic Affairs Office would announce exam invigilation rules and procedures to chief invigilators of all exam units, then chief invigilators of all exam units announce these exam invigilation rules and procedures to mobile inspectors and related invigilators.
12. Before the final exam period of each semester, the Academic Affairs Office sets up a temporary organization: the Examination Office. The Examination Office is composed of the Director and staff of the Academic Affairs Office and the detailed name list of the Examination Office will be indicated in the Handbook for Invigilators. The Examination Office is responsible for the overall planning and management of the final examination and deals with the emergencies in the process of the exams. For example, the Examination Office organizes the distribution of the invigilating equipment, arranges for the application of a deferred exam for the students who are sick, etc.
Article 31 Final Examination Requirements for Exam Candidates
1. Exam candidates should enter the examination room with their ID cards and Exam tickets at least 15 minutes before start of each examination. Exam candidates must display their Exam tickets and ID cards on the upper right corner of the desk for the invigilators to check during the exam.
2. After entering the examination room, exam candidates should take their designated seat as shown by the invigilators. Exam candidates are not allowed to change their seats without authorization.
3. Exam candidates are allowed to have necessary stationery for the exam such as pencil, ballpoint pen, fountain pen, rubber, straight ruler, triangle plate, compass, etc. However, exam candidates are prohibited to have any book material, draft paper, electronic notepad, or other items unrelated to the examination into the examination room (open-book exams are excluded). For examinations of certain courses, a calculator without any program storage capabilities can be allowed. Exam candidates are strictly prohibited from borrowing stationery during the final exam.
4. In an open-book examination, exam candidates are allowed to bring designated books, notebooks, materials, newspapers, and periodicals. However, the books and materials are only authorized for their own use and students are not allowed to share the materials with others during the exam.
5. Exam candidates may enter the examination room up to 15 minutes after the start of an examination. Students may not leave the examination room during the last 30 minutes of an examination. Exam candidates should not leave the examination room without the permission of the invigilators. Exam candidates who have submitted their answer sheets will not be allowed to return to the examination room for any reason and they are not allowed to stay or speak loudly near the examination room.
6. Exam candidates are not allowed to bring their mobile phones and other electronic communication tools into the examination room. Exam candidates who do not follow the instruction of the invigilators and disturb the order of the examination room may have their exam terminated and be asked to leave the exam room by the invigilator.
7. Exam candidates can raise their hands to get the attention of an invigilator if the examination paper is not clear or have defects. However, they should not ask or probe questions to the invigilator related to the content of the questions of the exam papers.
8. Exam candidates must carefully fill in the grade, major, class, student number and name in the designated place of the answer sheets. Exam candidates must write their answers on the answer sheets with a blue/black fountain pen or blue/black ballpoint pen. Unless noticed in advance and required specifically, pencil should not be used on the answer sheets. Exam candidates should write with a neat and clear handwriting and the answers should be written on the space as specified by the examination papers.
9. Exam candidates should answer the papers within the prescribed time. As soon as the bell rings to announce the end of exam, exam candidates should immediately stop writing. Exam candidates should hand in the exam papers and answer sheets to the invigilators before they leave the examination room. Students who fail to hand in the exam papers and answer sheets on time to the invigilators will have their answer sheets marked as invalid. Taking any exam papers and answer sheets out of the examination rooms will be deemed as violation of exam regulations and be subject to disciplinary actions.
10. Exam candidates who are unable to take the examination due to illness or other mitigating circumstances must apply in advance to their school to defer the examination. Their petition for re-take examination will be approved by the Academic Affairs Office. If students fail to apply for the petition to deferred examination in advance, they will be marked as absent for the final examination. If a student is unwell before the exam and unable to attend the exam, students need to fill in the application in the educational administration system and provide corresponding materials that can prove their heath condition. After the approval of the teaching Secretary and vice Dean of the School, the application will be submitted to the Academic Affairs Office. After the approval by the Academic Affairs Office, the application for deferring the examination of this course will be completed. On the student's report card, it will show as "deferred examination" for the relevant course, and in the next semester, the Academic Affairs Office will uniformly organise the students to re-take the examination.
The exam content repetition rate between the deferred examination paper and the original paper should be no more than 30%. If a student has a sudden illness during the examination, they should report to the invigilator, who will report the student's condition to the examination office. The examination office will report to the medical clinic of the University and relevant medical staff will be sent to the examination room to check the student's physical condition. If the medical staff thinks that the student cannot continue to take the exam, the student will be taken out of the examination room for treatment. The invigilator will record the relevant information in the examination room record sheet, and the Academic Affairs Office will handle the examination deferral for the examinee.
11. Exam candidates must strictly abide by the rules of the examination room, maintain the order of the examination room and keep the examination room quiet. Violations of exam guidelines are strictly prohibited. Exam candidates who violate the disciplines or commit exam misconduct will be disciplined.
Chapter VIII The Recognition and Handling of Violations
Article 32 Any exam candidate who commits any of the following will be considered as being in violation of the exam regulations:
1. Not sitting at the position designated by the invigilators;
2. Possessing unauthorized items in the examination room and not putting them in the specified area before the final examination starts;
3. Start writing the answers before the invigilators commence the exam or continues to write on the answer sheets after the invigilators announce the end of the exam;
4. Looking at other exam candidates’ exam papers or answer sheets;
5. Borrowing others exam candidate’s stationery without permission;
6. Bringing personal answer sheets or draft paper (including blank paper);
7. Speaking loudly inside and outside the examination room when the exam is taking place, staying in the vicinity of the examination room after handing in the paper and any other behaviors that disrupts the order of the examination room;
8. Other behaviors identified as violations in examination.
Article 33 Any exam candidate who commits any of the following will be given a serious warning or a demerit recording:
1. Ignoring the warning of the invigilators in Article 32;
2. Taking the examination papers or answer sheets out of the examination room;
3. Damaging the examination papers or answer sheets in the exam;
4. Leaving the examination room or handing in the papers in advance without the permission of the invigilators;
5. Copying other exam candidates’ answers, whispering, signalling or gesturing with other exam candidates during the examination;
6. Contradicting the invigilators or quarrelling with the invigilators;
7. Other behaviors that violate the rules of the examination room but do not constitute fraud.
Article 34 Any exam candidate who commits any of the following will be given a demerit recording:
1. During the examination process, there are text materials related to the exam contents on the table or seat, or electronic equipment that stores the relevant materials related to the exam contents (no matter read or not);
2. Exchanging answer sheets or passing notes to other exam candidates;
3. Using any kind of communication equipment during the examination (regardless of the communication content being related to the exam contents or not);
4. Intentionally allowing other exam candidates to copy from their own answer sheets or assisting other exam candidates to copy;
5. Exchanging or transferring examination answer sheets;
6. Taking and stealing others' examination answer sheets;
7. Copying books, notes or other materials prepared in advance during the examination;
8. Taking the opportunity to go to the toilet to steal information about the examination contents from outside the examination room, or talking to others about the examination contents;
9. Identified as similar answer sheets when marked;
10. Other behaviors identified as general fraud.
Article 35 Any exam candidate who commits any of the following will be dismissed from the University:
1. Allowing someone else to impersonate as themselves to take the examination;
2. Impersonating someone else to take the examination;
3. Organizing activities of cheating on exam;
4. Cheating on exam through communication equipment;
5. Other serious cheating activities;
6. Bribing University staff to pass the examination.
Article 36 The exam candidates with any of the following behaviors during or after the final exams will be defined as violating exam rules, their exam results of the course will be defined as invalid, and they will get penalties such as probation at the University. If the exam candidates violate the Regulations on Public Security Administration and Punishment, they will be dealt with by the public security organ. If the situation is defined as a crime, the judicial organ will investigate for criminal responsibility according to law. The specific situations included are as follows:
1. Seriously disturbing examination rules and teachers’ marking process;
2. Refusing and preventing the examination staff from performing their management duties;
3. Threatening, insulting, slandering or falsely framing the examination staff;
4. Other behaviours that disturb examination management. If an exam candidate violates the Regulations on Public Security Administration and Punishment, and therefore is considered to have committed a crime, the judicial organ will investigate the violation for criminal responsibility according to the national law.
Article 37 Students, who seriously violate the examination discipline or fraud, are given warning, serious warning, demerit recording and probation. If they have a better performance later, they can be given the opportunity to attend the make-up exam or re-take the exam before graduation.
Chapter IX Procedures for Exam Regulation Violations
Article 38 Once the invigilator(s) identify an instance of exam misconduct, they should record the exam candidate’s name, student ID number, summary of the exam misconduct on the Examination Record Form. After both the invigilator(s) and the student have signed on the Examination Record Form, the Form will be submitted with relevant evidence to the Academic Affairs Office after the end of the examination.
If mobile invigilators and other personnel of exam management find students’ violations of exam regulations, they should immediately report the situation to the invigilator(s) and the invigilator(s) should deal with it according to the above methods. And the mobile invigilators or other personnel of exam management should also sign on the Examination Record Form.
Article 39 Exam candidates who violate exam regulations must submit a written self-criticism and their violations are announced in the "Examination of Discipline Violation Bulletin Column". Exam candidates who do not submit the written self-criticism may be subject to a higher degree of sanction according to their violations.
Article 40 After the review by the Academic Affairs Office, students who violate disciplines and cheating in exams are given warning, serious warning, demerit recording or probation after the approval of the Vice President of Academic Affairs, and the result are published to all the teachers and students. The punishment of dismissal shall be decided in the Presidents’ Meeting.
Article 41 During the examination process, if the Vice-President finds that the invigilators, examination personnel or course teachers have committed dereliction of duty or are in violation of teaching and examination disciplines, they will receive sanctions in strict accordance with the relevant provisions of the Recognition and Handling of Teaching Violation of Jiangxi University of Technology.
Chapter X Supplementary Provisions
These final examination regulations have been operating since September 2005 and are interpreted by the Academic Affairs Office.
